Automated bookkeeping with our QuickBooks Drupal integration

Workflow automation is key in saving time, and money, in all aspects of a business. Accounting is one department that benefits from automation and our Quickbooks integration for Drupal can help remove manual data entry and free staff up to focus on other business objectives.

Automating accounting workflows with QuickBooks integration for Drupal

How Acro Commerce is contributing to workflow automation. We have developed a module that can integrate and connect your Drupal site straight to your Quickbooks account.
How much time can you expect to save? To be completely transparent, this number depends on the number of orders you process a month, but the time savings can be significant over a year.

We all know as business owners that time is money. The more time we can save, the more time we have to work on other tasks for our business.

This is common sense and is something every business owner should be looking to improve on every single day.

How can you save time?
What can you automate?
What type of processes can you create to become more efficient?
What systems and software can you use to become more organized?

These are things that you need to be looking at to not only save time for you and your staff, but so you can get things done right the first time. Having solid processes, automation and efficiency are how you create a smooth-running business, that's why we decided to help out.

How Acro Commerce is contributing to workflow automation

While it’s hard for us to know what specific needs, systems and processes your business would need in order to save time, we have been looking for a solution to help the majority of our clients.

One category we know every business could use some help on, and by help I mean automate, is accounting and bookkeeping. This can be a huge time suck.

Manually inputting product orders, customers, refunds, credit memos, and invoicing takes time. If you use Quickbooks and don’t have any type of automation or integration setup with your Drupal site, these tasks can eat up a lot of manpower every month. Manpower that could be used to hunt new accounts, research better products or services and in general find ways to make your business better, instead of doing menial tasks.

Not to mention, if you are doing all of these tasks manually, there is always a chance for human error, and we know, all humans make mistakes. (Frantically searches for typos, again.)

This is why Acro Commerce has made an effort to develop a module that can integrate and connect your Drupal site straight to your Quickbooks account. This module eliminates any chance of human error and will save you a HUGE amount of time every month as all your data from your Drupal site will be automatically pushed into your Quickbooks account.

If your business is a little unique or you require functionality that our module doesn't currently have, we can build it for you. Gotta love open source!

To get a better visual idea of what our new Quickbooks module can do, have a look at the infographic below.

Automated bookkeeping with our QuickBooks Drupal integration

How much time can you expect to save?

While there is no way for us to determine how much time you can save each month, we have put together a rough formula to see how this module can help you and your team save countless hours every single month.

We calculated the median time spent manually creating the following bookkeeping essentials:

Creation of an invoice or sales receipt: 2.5 min/order
Manual credit memo or credit note: 1 min/order
Payment processing or annotation: 1 min/order

Time saved = [amount of orders each month] X 4.5min

So, let’s turn that formula into a good old grade-school word/math problem:

You have a healthy ecommerce business, and your online store alone is generating 2,500 sales a month.

2,500 x 4.5 min is equal to 11,250 minutes a month. Or, 187.5 hours a month.

That means you are freeing up 1 full-time staff member and 1 part-time staff member every month by having your ecommerce site integrated and talking directly to Quickbooks. Not to mention the reduction in human error, the better data you will get out of your sales reports and the time your staff can now dedicate to anything other than manual data entry!

What’s next?

If you're looking for ways to save time in your business and focus on what matters most, reach out to our team and let’s see if this module is a right fit for your business.

Talk soon, and remember, time is of the essence.

_{Editor’s Note:}_{This article was originally published on August 24, 2016, and has been updated for freshness, accuracy and comprehensiveness.}